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Signature manager

Herodesk Pro

One signature standard, the whole team.

Set your organisation’s email signatures centrally, per inbox, instead of trusting every agent to build their own. Merge fields fill in the details; central control keeps every reply on-brand.

The problem

Everyone’s signature looks different

When each agent builds their own signature, brand, formatting and legal footers drift, and there is no way to update them all at once.

  • Mismatched fonts, logos and links across the same team
  • A legal footer or campaign banner you can’t roll out everywhere
  • New hires guessing at the format, or leaving it blank
  • No single place to change a phone number or title for everyone

Why teams love it

Consistent, correct, and off your agents’ plate

Central management means every reply looks right without anyone thinking about it.

On-brand by default
Every reply goes out with the same approved signature: no setup asked of the agent.
Change once, everywhere
Update the central signature and it applies to all outgoing email straight away.
Details fill themselves in
Merge fields drop in the agent, contact, inbox and organisation details, so one template fits everyone.
Reversible any time
Turn central management off and each agent’s personal signature comes back, untouched.

What’s inside

A signature system, not a text box

Everything an admin needs to standardise how the team signs off.

Per-inbox signatures
Give each inbox its own central signature, so sales and support can differ.
Merge fields
Pull in user, contact, inbox, conversation and organisation details automatically.
Conditional blocks
Show or hide parts of the signature based on the conversation or the sender.
Live preview and test send
See exactly how it renders and send yourself a test before it goes live.
Locks personal editing
While central management is on, personal signatures are used nowhere and can’t be edited.
Covers the AI agent too
Optionally apply the central signature to the AI agent’s replies as well.

Pricing

Herodesk Pro

Part of Herodesk Pro

Signature manager is included in Herodesk Pro. Per-user email signatures are still on every plan, including Free. Try Pro free for 14 days.

Included from Herodesk Pro and up.

Get started for free

Customer stories

Read about our customers’ experience with Herodesk

Meet some of the businesses that use Herodesk for their customer service every day.

Pricing

Choose the plan that fits your needs

Alongside a free version with a selection of features, you can choose from three Herodesk plans. Then add a separate AI agent plan to suit your usage. Right now, you can try Pro free for 14 days.

Herodesk Free

For working on your own

$0

Herodesk Basic

Bring your team together

$34per user / month

Herodesk Plus

Spend less time on routine work

$57per user / month

Herodesk Pro

Keep service consistent as you grow

$80per user / month

Give your team time back

Start your free trial with free VIP onboarding. Meet a product specialist online and get personal help until everything is up and running to your satisfaction.

Ken Primby

Ken Primby

CEO · Pluspige

From a Herodesk customer

4–6

hours saved on cleanup after live sales

“Herodesk brought all our channels together, saved us several hours of manual cleanup after our live sales and gave the team a clear overview.”

Read the customer story